Easy Ways to Systemise Your Business
Systems can make processes easier and more consistent for you & your team, help save money & maximise your margins.
What are Systems?
Systems change the way you work & make things more efficient and effective. They involve automating tasks, simplifying workflows, or outsourcing some aspects of your business. The goal is to make your life easier, free up time, resources & create more consistent results. A few simple changes can make a big difference to the way your business runs, so let’s look at how you can get started.
1. Rank Processes by Importance
Some of the things you do much more important to the success of your business than others, so work on the most important ones first. To help you figure out which processes are most important, rank them in order of importance. To help you decide which to focus on first consider:
● How much time and money does the process save?
● How much of an impact does it have on customers?
● How much of an impact does it have on your bottom line?
2. Use Technology to Your Advantage
Make use of technology, tools & software can help you to automate tasks & keep track of data. When choosing technology, take the time to do your research. Once you’ve found the right solution, make sure you learn how to use it properly; some upfront investment can save you time and frustration in the long run. Some great examples are:
● Customer relationship management (CRM) software
● Project management software
● Accounting software
● Inventory management software
● Email marketing platforms
Take time to explore the options; ask your accountant or others business owners what they do, most people will tell you what has worked well them & what hasn’t.
3. Ask for Feedback from Your Team
If you’re not sure where to start, ask for feedback from your team. They will have a good idea of what’s working well and what could be improved.
Send out a survey or hold a meeting and ask for input. You might want to ask:
● What is the most inefficient part of our process?
● What could we do to improve things?
● Do you have any ideas for streamlining our processes?
Review the feedback & see what common themes emerge. This will give you a good starting point for figuring out where to start.
4. Adjust and Refine As You Go
Don’t expect to get everything right first time. It’s normal for there to be some trial and error when to implementing systems & increasing efficiencies.
Adjust and refine as you go; as you implement new systems & processes, check how they impact your business. If something isn’t working as well as you’d hoped, change it.
Remember that your business is always evolving. Be prepared to adjust your processes to ensure they continue to support your business goals.
To find out more, why not contact us or book a meeting?
1. Rank Processes by Importance
Some of the things you do much more important to the success of your business than others, so work on the most important ones first. To help you figure out which processes are most important, rank them in order of importance. To help you decide which to focus on first consider:
● How much time and money does the process save?
● How much of an impact does it have on customers?
● How much of an impact does it have on your bottom line?
2. Use Technology to Your Advantage
Make use of technology, tools & software can help you to automate tasks & keep track of data. When choosing technology, take the time to do your research. Once you’ve found the right solution, make sure you learn how to use it properly; some upfront investment can save you time and frustration in the long run. Some great examples are:
● Customer relationship management (CRM) software
● Project management software
● Accounting software
● Inventory management software
● Email marketing platforms
Take time to explore the options; ask your accountant or others business owners what they do, most people will tell you what has worked well them & what hasn’t.
3. Ask for Feedback from Your Team
If you’re not sure where to start, ask for feedback from your team. They will have a good idea of what’s working well and what could be improved.
Send out a survey or hold a meeting and ask for input. You might want to ask:
● What is the most inefficient part of our process?
● What could we do to improve things?
● Do you have any ideas for streamlining our processes?
Review the feedback & see what common themes emerge. This will give you a good starting point for figuring out where to start.
4. Adjust and Refine As You Go
Don’t expect to get everything right first time. It’s normal for there to be some trial and error when to implementing systems & increasing efficiencies.
Adjust and refine as you go; as you implement new systems & processes, check how they impact your business. If something isn’t working as well as you’d hoped, change it.
Remember that your business is always evolving. Be prepared to adjust your processes to ensure they continue to support your business goals.
To find out more, why not contact us or book a meeting?
